Personal Data

RTYC collects personal data which you provide to us that is needed enable you to gain benefit from your membership. We do not collect personal data from any other source (except images see below).

Members have the right to request a copy of the data held by the club and we will respond quickly and without charge. Members can also ask for data to be corrected or to be deleted, as long as that does not interfere with the club's ability to manage membership.

We use this information to manage your membership subscriptions and provide you with the information you need to make the best use of your membership. You may opt to not receive newsletter emails about club events or correspondence. However, communication from the club to members is handled by electronic means only.

We do not share your data with other companies or organisations for them to contact you or use your data in any way.

Membership information is processed online by Sailing Club Manager on behalf of the club. Access to the data is restricted to officers and staff responsible for subscription management. Officers responsible for sections of the club have access to the relevant contact lists. Members are asked when they join which lists they want to be on and can change their mind at any point. Facilities convenors are provided with the relevant members' subscription information so they may manage club facilities efficiently.

When a member ceases to be a member of the club, the data is retained on SCM for historical purposes and to enable accurate restoration of membership for anyone re-joining the club. However, members may request that this be erased at point of resignation or anytime thereafter.

Adults engaged in RYA training or the carers of children (under 18) who enrol on the cadet training programme are asked to provide relevant medical information and an emergency contact. Your consent to provide the medical information has to be freely given and you can withdraw consent at any time. This information is shared with the course instructors. Data related to members' experience and qualifications is held by the club for two purposes; firstly, to help manage members' training pathway and secondly as a requirement of the RYA for the club's status as a training provider.

Members who take part in sporting events (regattas and such like) normally complete an application form with contact details and boat details, if appropriate. This information is used to manage races and compile results.

Your consent is sought before we use your identifiable image on any publication, including our newsletter, website or social media.

This is a summary of the full RTYC privacy policy. You can view the entire policy on request. For this or any other queries about this policy, please contact the Club Secretary in the first instance.

Last updated 21:47 on 30 March 2024